Leave a Mark

For this last week, I continued visiting the school and helping out with the last few touch ups that were needed, such as washing parts of the floors and repainting the table of the print room.

Additionally, I was working with Marco to sort out the situation of the iPads, mine and his which were needed to be transferred within the print room instead and had to be movable. Thus I searched numerous different safety equipment and accessorise online as the images below, contacted a number of different outlets in Malta and even posted within AreYouBeingServed. However, within Malta we could not find any and from abroad we were worried that it will not arrive in time.

Thus as a conclusion, together with Marco we came up with the idea of instead creating one ourselves and resulted to a frame secured as below.

Moreover, Rebecca and myself worked together to create a 4shifts a day roster for the protection of our space during the exhibition space as seen in the information that follows;

Exhibition is open from 9am – 9 pm

Thurs 30th
9-12: Everyone – Opening Ceremony
12-3: Everyone – Opening Ceremony
3-6: Beverly, Alan, James
6-9: Damian, Luke, Esther

Fri 1st
9-12: Rebecca, Natalija, Iro’
12-3: Beverly, Yasmin, Alan
3-6: Noel, Marco, Jeanette
6-9: Sammy, Esther, Pippa

Sat 2nd
9-12: Bryan, Gabe, Marlon
12-3: Marco, Rebecca, Rhys
3-6: Yasmin, Joseph, Nikolas
6-9:1 Emmanuel, Omar

Sun 3rd
9-12: Pippa, Nikolas, Jeannette, Marlon
12-3: Omar, Joseph
3-6: James, Bryan
6-9: Alexia, Carolyn

Mon 4th
9-12: Iro’, Thomas, Dan
12-3: Alexia, Carolyn, Nat
3-6: Rhys, Noel, Antoine
6-9: Waylon, Nicholas, Antoine

Tues 5th
9-12: Manuel, Daniel, Thomas
12-3: Damian, Luke, Omar, Sammy
3-6: Manuel, Gab, Emmanuel
6-9: Waylon, Nicholas

Lastly, I also attended the photoshoot for the LEAVEaMARK promotion purposes of the profile picture of Facebook.

Having being abroad for the weekend, I missed the first day of removing all the materials from both the rooms. Nonetheless, from Tuesday I was present and ready to help out with all the necessary tasks. The biggest task this week was painting the rooms. The first two days went well as everybody followed their shifts well, however after having a meeting with the class exhibition department, they informed the remainder of the class that most of the work is already done, thus they do need as much help.

From there on, the students began reducing in showing up at school to help out, thus when we started paining the second room, we were very few people and most of the work was done by myself, James, Pippa and Alan for the morning shifts.

Additionally, I tried helping out with Noel for the class banners and either way attended any class meetings that were being held to be able to take notes and advice accordingly.

Lastly, I was given the task to create the leave a mark events page on Facebook;

 

Having the deadlines still going on, and most especially the dissertation hand – in approaching, everybody was overly busy trying to finish those works, thus having them work much slower on the exhibition works.

Nonetheless, Rebecca and myself had the job of settling out how we are going to work for the exhibition set up space. Thus we decided to create rosters for everybody that involved four week shifts starting from either 9-12 or from 12 – 4. We tried to comfort everybody according to their needs and suggested that if they still wanted to change any shifts, they would need to find somebody to swop the shifts for them, and then advise us.

Apart from the rosters, the following week consisted of working with noel to try an inform and push people to send their artworks for the class banners.  This was hard as everybody seemed to ignore any posts we put.

The general feel of this week was quite a relaxed one when it comes from an exhibition unit perspective. This was mainly due to all our other deadlines approaching, thus our fundraising events have stopped and people were working on other units mainly.

Having said this, minutes for all the class meetings were still taken by myself and as per usual posted within the department groups of Facebook. Apart from the meeting, I was chasing specifically behind the promotions and marketing department as to really push and come to conclusions with the people who are potential candidates for the endorsement campaign.

Moreover, being one of the admins of the Facebook page, specifically the one person that generally answers and messages we get, I spoke to a representative from the interactive media course who wished to collaborate with our class to create a promotional poster for their fundraising event. This information was then forwarded to Thomas as to create such artwork. Personally, I think we handled this situation very well and professionally, and the representative together with his class seemed please with the results of the posters.

 

Lastly during week fourteen Rebecca and myself were told to call all the potential sponsors that had not given us any feedback yet as the deadline was quickly approaching. We set up a date together with Mr. Tyrone as to be able to use his offices for the telephone. This was a superbly long long process as www had over 40 different companies to call and contact. Many had informed us that they were unaware of the email, while others promised to get back to us by next week. Hopefully we will receive some positive feedback.

This weeks main highlight was preparing for our second car wash and final fundraising event. To do so I worked hand in hand with Thomas as to create the promotional posters necessarily. Thankfully, this time around the process of promotion was much quicker and we got the additional boost we needed.

Along side this, Rebecca and myself posted numerously and chased after people within our class as to try and create a roster for the shifts of the people who were willing to help us out with this event. Unfortunately though, this time round the enthusiasm of the class decreased drastically. It was incredibly hard to try and get student to help out, and in the end of the day we had to reduce the working hours of the actual carwash because we did not have enough people to help out.

This costed us a lot as we lost a lot of profit from this and in fact from our previously highest profitable event it became one of our lowest with a total resulted profit of only 70Euros. In my opinion this was a huge pity as not only did we miss a big chance for income but also spoiled a unanimous effort in creating our ever last fundraising event together as a class.

This week started off calmly as the fundraising has started to slow down slowly slowly once a big amount of the funds has already been collected. I worked along side the promotions team as Thomas is in charge of creating the posters for such event. For once the poster was created quite quickly and it was up by the beginning of the week to be approved. However, somehow within the process of it being ready to it being approved and being posted up delayed greatly again and it only ended up going on social media pages the day before.

Apart from that during the lessons we had meetings with both the brand department and the promotions department were we updated each other with the progress of the work. I jotted down notes as per usual and then posted them within the Facebook pages. All seems  under control. In addition to this I sent reminders to all the groups regarding the printing supplies they need as asked by Mr. Duncan.

Moreover, me and Rebecca sent gentle reminders to all of the potential sponsor’s and unfortunately we started receiving declines.  Additionally, we went through the calendar again and updated it with the necessary changes.

Updated calander 4

Lastly, today we had the Virgin Cocktail day. Unfortunately though, this event was not successful at all. Coincidentally the same day, Graphics HND 2 had a NYB’s pizza event and most of the customers seemed to run towards them, leaving our event very empty. We only managed to make a total profit of €38 which is superbly low, both compared to our other events and also when taking in consideration that we almost paid more to get all the necessarily expenses for this event to happen. Due to this negative outcome, Me and Rebecca decided to remove the next Virgin Cocktail event from our fundraising calendar.

This week was a little bit calmer thankfully. We started off by having another fundraising event – the Mother’s Day Cards. It was easier setting this event up as most of the materials   etc. were in the hands/brought by Carolyn and Esther who were in charge of creating such cards. In the meantime I collaborated together with Daniel, Manuel and Gabriel who took the initiative to make cookies for the event. At first I was a little bit hesitant regarding this event as I felt not many people will be interested / or will see them slightly too expensive. Thankfully since Carolyn and Esther already had most of the materials, most of the income would be solely profitable. For the first day we got €69.80. This was then scheduled to continue on Thursday.

The next day, on Wednesday, during class I was taking the minutes as per usual and then transferred these as notes onto the Facebook group in each respective department. Additionally, I decided to go through the Fundraising calendar again properly as to update it and make sure all the coming events are doable, feasible and set on appropriate days. I also included location and times as so the promotional & marketing team will have the relevant information beforehand as to start doing the necessary promotions as early as possible. Moreover, I sent an email to Eden Cinemas regarding if we could possibly get a sponsorship for the Cinema Night or perhaps a renting agreement.

Updated calander 3

On Thursday, we had the second time round event of the mother’s day cards and cookies. Unfortunately as soon as we arrived at school there was a little bit of problem as the another class was already under the clock tower. We asked wether or not Mr. Grima knew about their event since Rebecca and myself had personally advised him about ours and booked the space. Apparently, they had told Ms. Zona and she was meant to speak to Mr. Grima but somehow there was some sort of miss communication. Due to this, we had to move location and go within another corridor. It made it very tight and not the most prone person to get the popularity of people. We saw this a bit unfair since our event was booked way beforehand, while at the same time promoted through different social media platforms – including location – and also we needing the extra space and electricity while they did not. Nevertheless, we did not create any hassle/ trouble and just moved on with the event. This day earned us €54.70, therefore adding the total to a €124.50 which is not too bad but not our most profitable for sure.

Lastly, I also worked along side Manuel to come up with a new technique for the invitations as we thought it would be easier to attract the campaign personas if our process does not involve them having face paint directly on their face. Additionally, this method looks more raw, it matches the brand better and it would also be easier to create as there is more room for error.

 

 

 

 

During this weeks class, the class exhibition department presented the whole class with their process on they concepts to date. However, this created a large debate specifically due to the digital room. There was a whole mess in class regarding what equipment is needed and how many should actually be used due to space, budget etc. Finally I took it into my own initiative as to help out by aiding them in creating a new and updated list that showed who is doing digital or print version of both portfolios and dissertation projects. This gave them a clearer understanding on what the class should consist of. From here on end, together with the teachers we made final decisions and addressed the director with them to see if we will have any permissions/help with such equipment. The department got a positive reply and it seems that all is set and well with us lending 6 IMACS. In the meantime, the group has taken it to account as to create necessary safety equipment.

In the meantime, the promotions and marketing team were working on the necessary posters as to thank the general public for hitting 500 likes/followers. Additionally, they were collaborating with us, the fundraising team for our next event – the burger day. However, again only 1 person was willing to bother in helping out and due to this, it took a really long long time to upload it online. So much so that the poster was only uploaded the day before the event. This is a very big issue that we need to try to tackle and stop it as this way we are going to be loosing the necessary audience.

Apart from that, for some reason, this event was not photographed very well by the documentation team and due to this there was a lack of social media posts after the event, specifically no Photo Booth session album. I am not too sure why this happened.

From the project management department’s aspect, I finally finalised the sponsors’ package and emails began to be sent out by myself and Rebecca to potential posters. In total we sent approximately 80-85 different companies. Hopefully we will get some positive feedback soon enough.

Sponsors’ Package Booklet

Moreover, I decided to go through the fundraising calendar again to arrange some events especially with regards to around the dates of deadlines, and dissertation hand ins as not to be too overloaded. I began thinking about future big events such as the 4.5KM walk and sent out emails to the St. Julian’s and Sliema council as to get the necessary permissions so that if we get the go ahead we can start promoting it ASAP.

For the event itself this week we decided to change the bake sale since it was too repetitive and try something new with the burger and lemonade day. At the same time we had to cancel the cinema night due to not receiving confirmation as yet regarding the permission to use the Greek theatre. The burger day itself however was so much fun in my opinion and it gained us a good earnings of a 178 Euros. I was in charge of creating the lemonade for the day. To be honest it was a little frightening at first and I was hesitant because I had never made lemonade before but I was very pleasantly surprised. So much so that I even created a batch for myself for the weekend.

 

 

 

 

This week I decided to start by posting within the Brand Department Facebook group as I felt due to past fundraising events we lost a little bit of contact and therefore I wanted to do a bit of an update with them to make sure everything is under control.

I learnt that Bryan was working on the animations for the launch together with finalising the creations of the other classes logos and morphing snippets. Waylon on the other hand was working on constantly updating the guidelines to finalise another version of them. Gabriel was finishing all the necessary mock ups for the guidelines and also creating a powerpoint presentation template that would be used during the masterclasses of the exhibition itself.

 

Additionally, Waylon, Manuel, Jeanette, Sammy and Myself spent a lesson creating the test versions of the invitations. We went ourselves to Vee Gee Bee as to buy both black, white and UV coloured paints and created test shots with the help of Manuel acting as our dummy. Slowly slowly we started to get a sense on how the final result might look.

Moreover, due to this, Rebecca took over from the minutes perspective as she was the only one in class from the two of us, however they were than handed over to me and I updated the class exhibition group together with the promotions and marketing group according to the notes written.

In the meantime, I continued working and collaborating with the promotions department as to create the necessary posters for the upcoming events. This time round the work was created a bit faster and better, however there was still a delay when it came to the process of confirmation and uploading. This needs to drastically change. However, they stepped there game up during the days themselves of each event.

 

When it came from the project management team perspective, I myself for one was extremely busy. I was juggling between all the other groups, preparations for the fundraising events and even more importantly trying to finish and finalise the sponsors package booklet. The process of this was a little bit tricky as the teachers and myself were being very picky on detail. Even though this might have been a little bit nerve wracking at times, it was a very important and necessary process as this booklet will represent both our school and exhibition brand to some of the biggest companies in Malta. Therefore, it was highly important to be of excellent professional standards. I was indeed honoured and grateful to be working on such an important piece. After meetings with Mr. Duncan and Mamo, together with the director Mr. Tyrone Grima himself all was confirmed.

Sponsors’ Package

 

As for the fundraising events, the pie throw began very slowly at first. It seemed that most students were a little bit worried that if they took part in such an event, they could risk having a decrease in their assignment marks. However, after the first pie was thrown, slowly slowly a crown began forming and students started lining up even more. Over all it was an extremely fun event were it united many students from different courses together to  have a good laugh and bring awareness up regarding the exhibition itself. The promotions and marketing team also played a very big important role during this event as they constantly kept our social media followers informed and entertained. This gained us an incredible amount of new sustainable followers. One little down side, I realised that the prices still seemed too high for some people to take part and I think it is something that we have to keep in mind when we organise the next pie throw event. This was mainly noted by over hearing students saying so, while also realising that on our last extra 5 minutes discount ( 1 pie 2 euro not 4) a massive increase of students came to take part. Having said this, we still managed to get a total earning amount of 84 Euros in just half an hour.

Finally, our last event for this week was the car wash. Unfortunately, during the day itself I was not 100% fully present at all times for it as I was still having meetings with my teachers regarding the sponsors’ package booklet. But either way, when I was available I made sure I helped out with the actual cleaning process of the cars. From all the events as yet, this was one of our most successful events, earning us a total of 257 Euros in just 1 day. This amount was also 100% profitable as thankfully all the necessary equipment/material was sponsored. We will be having the same event in May and hopefully with same results, if not better.

 

 

This week has been a very busy week as it was the first week were we started with the fundraising events.

Initially I worked together with the promotions and marketing team as to finally create and set up the Facebook page. Unfortunately, in my opinion this was done a bit too last minute and rushed. This was mainly due to the bake sale coming up soon and somehow nothing was ready yet from this departments side. Unfortunately, quite a bit of chasing had to be made as to finally have the page up and running, while at the same time chase material – bake sale promotional poster – to put up. Once we finally had students to work on the material, there was a big difficulty as to create appropriate artworks. It took so long to have a final approved piece. I do not entirely blame this department for this issue, as the brand guidelines have not been ready as yet and nobody has mock ups/layouts as to follow and have an idea what the brand should look like/ how it should represent itself.

Finally though, once it was set up, we got an over all good response and I believed it help with the turn out of people who helped during the day of the bake sale. Alternatively, the promotions and marketing department kept updating social media pages throughout the day of the event to keep reminding the people regarding the event and at the same time keep them interested. By then, the Instagram page was also set up. Additionally, a big collaboration with the whole class was made as everybody spent the time to invite their personal friends to like the LEAVE a MARK page as to increase its popularity as quick as possible.

At the same time, I myself was working on creating labels and a menu design that could be used during the event itself as to represent the sweats and prices. I enjoyed creating these as in some way it was a small opportunity as to start introducing colour to the brand through all the different photography. The only downside is that, in the end of the day the menu was not even used as the price list changed last minute. Nonetheless, I think the turn printed turn out of them was pleasant.

LABELS

During the event day itself, it was personally a little bit tricky as Luna had gotten an eye infection the day before and therefore was not allowed to be sent to daycare. Having said this, I made the effort to still come at least just for the event with her near me supporting the exhibition too. Thankfully though, the event itself worked very well. Me and Rebecca had a lot of helping hands from students of our course who united together to create mouthwatering treats. I had created a poll on Facebook to make sure we have enough students baking adequate goods. I myself created some rainbow cupcakes.

In the end it was so much of a success, that we extended the bake sale by an extra day. Finally from the two days, we got a total profit’s earnings of 168.55 Euros. For the remainder of the week we then kept all our followers updated with all the photos we took of our yummy baked goods while also of the people who took part in our Photo Booth sessions.